Canadian Jewish Political Affairs Committee

Office Administrator – Temp (Mat Leave)

We are seeking a highly organized, proactive and efficient Office Administrator to join our national office in Toronto as a one-year maternity leave replacement from Sept. 5th, 2023 to Oct. 31st, 2024. We believe that the Office Administrator is the backbone of a strong team, enabling the staff to achieve their goals by ensuring that they are set up to succeed.

The Office Administrator is responsible for supporting operations including outreach, events, fundraising and finance. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a balance among competing priorities. Our new hire will thrive in an entrepreneurial environment and excel in bringing order to a busy and high energy office. The Office Administrator reports to the Deputy Executive Director.

CJPAC is a national, independent, not-for-profit multi-partisan organization. For over thirteen years, CJPAC has worked to engage Jewish and pro-Israel Canadians in the democratic process and to foster active political participation. CJPAC’s unique programs and events inspire Canadians with all levels of political experience – whether new, curious, or already engaged – to become more active in the democratic process.

Responsibilities include (but are not limited to):

  • Maintaining an orderly office environment & managing the flow of guests and guest hospitality
  • Coordinating the organizational calendar
  • Responding to phone/email inquiries
  • Ordering of office supplies; arranging catering and event space as needed
  • Act as liaison for IT and equipment vendors and ensure these items are working properly and maintained
  • Tracking and communicating with office volunteers
  • Keep list of volunteers for office-related tasks; ensure those volunteers are engaged
  • Updating our CRM database and maintaining accurate and up-to-date lists of constituents, politicians, program participants etc. and ensuring subscribes and unsubscribes are processed
  • Mailing and organizing cheques and invoices; making bank deposits as needed
  • Administration and support of events such as booking space, dealing with vendors, creating lists and tracking RSVPs; tracking speaker invitations and speaker gifts
  • Compilation of binders or handouts for events and meetings
  • Managing applications, including collecting forms and scheduling interviews, for various programs
  • Booking travel and accommodations as needed for conferences and meetings
  • Coordinating mailings and creating accurate mail merges, labels, name tags and other items as needed
  • Working cooperatively with the Executive Assistant to the Executive Director to ensure administrative needs of the organization are covered

Experience & Skills:

We are deeply invested in finding the right fit for our team and this role, and we recognize that the right candidate may have different qualifications from those listed below. This position may be an opportunity for someone with experience in one of these areas to build new skills as they grow. If you believe you are poised to excel in this role, we encourage you to apply even if you do not meet all of the qualifications.

  • At least 5 years of experience in an administrative role
  • Ability to multi-task and manage multiple deadlines
  • Proficient in Microsoft Office, specifically Outlook, Word, Excel and SharePoint
  • Capacity to quickly learn to use new software and technology
  • Some experience with CRMs, especially Salesforce. Knowledge of Salesforce is an asset.
  • Some knowledge of and experience with the Jewish community and/or Canadian politics
  • Proficiency in French is an asset

The ideal candidate will be/have:

  • Extremely organized with a calm and can-do demeanor
  • Strong problem-solving skills and ability to learn and adapt quickly
  • Maturity, integrity and discretion
  • Accuracy & strong attention to detail; takes pride in excellent work product
  • Ability to prioritize and work on multiple projects with competing deadlines
  • A positive attitude and good humour

At our national headquarters in Toronto, we recently returned to in-office and in-community work with a structured hybrid model. The Office Administrator will be required to work in the Toronto office 4 days a week and will work from home on Fridays.

The salary range for this position is $50,000-$55,000 plus benefits.


CJPAC is a high-energy and entrepreneurial environment with an open and inclusive culture. New ideas are welcome and personal development and learning are encouraged. For the right individual, this is an exceptional opportunity to work with a dynamic team. To apply, please forward a cover letter and current resume for consideration to by August 4th, 2023. We thank all applicants for their interest; only those candidates selected for an interview will be contacted.