Administrative Coordinator 

The Organization

CJPAC is a national, independent, multi-partisan organization. Our mandate is to engage Jewish Canadians and allies in the democratic process and to foster active political participation.

Why work at CJPAC?

CJPAC aims to be the best place to work for dedicated, hard-working people who want to protect Canada’s democracy from the threats of hatred and extremism.

Every day, we work to strengthen Canadian democracy through political engagement. It’s a mission that’s more important than ever.

Working here isn’t always easy, but it’s full of meaning. We provide a supportive environment with constant opportunities to develop your skills, advance your career, and find new ways to advance our mission.

Overview of the Position:

We are seeking a highly organized, proactive and efficient Administrative Coordinator to join our national office in Toronto. This role will be the backbone of our team, enabling staff to achieve their goals by providing the support and structure they need to succeed.

Reporting to the National Director of Outreach & Programming, the Administrative Coordinator will support all aspects of CJPAC operations, including outreach, events, fundraising, and finance. The ideal candidate will exercise good judgment in a variety of situations, with strong written and verbal communication skills, administrative and organizational skills, and the ability to balance competing priorities. Our new hire will thrive in an entrepreneurial environment and excel at bringing order to a busy, high-energy office.

Responsibilities include:

• Maintaining an orderly office environment, serving as a central point of contact for guests and staff.
• Answering phones, responding to emails, and directing inquiries.
• Scheduling appointments and managing calendars.
• Preparing reports, manuals, correspondence and other documents.
• Maintaining agendas and minutes for staff meetings.
• Ordering and maintaining office supplies, such as stationery and cleaning supplies.
• Coordinating maintenance and repairs for office equipment.
• Updating our CRM database and maintaining accurate and up-to-date contact lists.
• Mailing and organizing cheques and invoices; making bank deposits as needed.
• Administration and support of events such as booking space, dealing with vendors, creating lists and tracking RSVPs; tracking speaker invitations and speaker gifts.
• Preparing binders, handouts, and materials for events and meetings.
• Managing applications for various programs, including collecting forms and scheduling interviews.
• Booking travel and accommodations for conferences and meetings.
• Coordinating mailings and creating accurate mail merges, labels, name tags and related materials.
• Working cooperatively with the Executive Assistant to the CEO to ensure the organization’s administrative needs are met.
• Other administrative duties as assigned.

Experience & Skills:

We are deeply invested in finding the right fit for our team and this role, and we recognize that the right candidate may have different qualifications from those listed below. This position may allow someone with experience in one of these areas to build new skills as they grow. If you believe you are poised to excel in this role, we encourage you to apply even if you do not meet all the qualifications.

• At least three to five years of experience in an administrative role
• Ability to prioritize effectively and manage multiple deadlines.
• Proficient in Microsoft Office, specifically Outlook, Word, Excel and SharePoint.
• Experience with CRMs—Salesforce experience is an asset
• Capacity to quickly learn to use new software and technology.
• Knowledge of and experience with the Jewish community and/or Canadian politics is an asset.
• Work or volunteer experience in a political environment is an asset.
• Proficiency in French is an asset.

The ideal candidate will:

• Be extremely organized with a calm and can-do demeanor.
• Demonstrate strong problem-solving skills and ability to learn and adapt quickly.
• Show maturity, integrity, and discretion.
• Exhibit accuracy and strong attention to detail, taking pride in excellent work.
• Bring a positive attitude and team spirit.

Our national office in Toronto operates under a structured hybrid model. The Administrative Coordinator will be required to work in the Toronto office four days per week, with most Fridays worked from home.

Compensation & Benefits:

Compensation will be competitive and commensurate with experience. Medical and dental coverage is provided.

Vacation for this role starts at three weeks per year. In addition, CJPAC observes all Jewish holidays.

How to Apply:

Applications should be sent to HR@cjpac.ca by April 1, 2026 and should include a cover letter and resume.

We thank all applicants for their interest; only those candidates selected for an interview will be contacted.